Job Title: Senior Assistant Registrar
Department: Faculty of Academic Affairs (FAA)
Reports to: Dean, FAA
Supervises: Assistant Registrars and other academic staff
JOB PURPOSE
Lead in the effective management of academic programs, processes and services that delivers optimal support to students, faculty and to support the Dean in the design and implementation of academic programs and activities, including student admission, registration, class and examination scheduling, student awards, curriculum review, academic calendar publication, graduation and records management.
MAIN DUTIES
- Develop and disseminate annual academic calendar for the Faculty.
- Support the review of academic and administrative policies and recommend changes and when required, draft new policies for consideration by the appropriate committees.
- Responsible for ensuring compliance with academic, regulatory and accreditation policies and requirements.
- Serve as the official authorized keeper of student records in the absence of a substantive Registrar and ensure the integrity, accuracy, currency, and security of all student records and assessment results, data and information.
- Lead in processes relating to student registration, orientation/matriculation and graduation functions.
- Analyzes statistical data on registration and other records to provide needed information for policy formulation.
- Responsible for budgeting and financial planning for smooth running of Faculty.
- Compose routine reports, letters, memoranda and other correspondence as required.
- Serve as the secretary to the Academic Board in the absence of the substantive Registrar.
- Perform any other task within the scope and content of the job as assigned by the Dean or Registrar.
MINIMUM REQUIREMENTS
Educational /Work Experience
- Master’s degree in the Social Sciences, Business Administration or a related field.
- At least 7 years administrative working experience. Work experience in an academic institution or related area will be an advantage.
COMPETENCIES
Supervisory Competencies
- Foster teamwork through co-operative efforts and support for shared success.
- Initiative oriented.
- Focuses on results and responds positively to feedback.
- Demonstrates positive and constructive attitude to work.
- Demonstrates capacity to think strategically and creatively and to apply effective problem-solving skills.
Technical Competencies
- Knowledge of records management.
- Administrative and organizational skills.
- Demonstrated understanding of the application of technology to deliver records and registration services.
- ICT proficient.
Personal Competencies
- A positive attitude and ability to plan and adapt to change.
- Ability to collaborate effectively with college departments and cross-functional teams.
- Strong interpersonal, oral and written communication skills.
- Willingness to work on weekends and on demand.
Interested applicants are kindly requested to send their CV together with 3 references and a professional work portfolio by e-mail to hr@kaiptc.org not later than 30 April 2024.
Please indicate the job tile clearly in the cover letter; otherwise your application may not be considered. Applicants will be short-listed on the basis of their qualifications and relevant work experience. Only short-listed candidates will be invited for an interview. Female candidates are encouraged to apply.
KAIPTC is an equal opportunity employer.