Job Title: Administrative Assistant

Job Title:                        Administrative Assistant

Department:                  Faculty of Academic Affairs and Research (FAAR)

Reports to:                     Assistant Registrar

 

 

Job Purpose

To provide administrative support to the Assistant Registrar’s Office. To assist in programme activities involving admission, registration, class and examination scheduling, student awards, curriculum review, academic calendar publication, graduation and record management.

 

MAIN DUTIES

  1. Assists the Assistant Registrar in the maintenance and integrity of student registration and enrollment verification.
  2. Assists with Centre’s commencement activities i.e. registration, orientation etc
  3. Assist in the compilation of information, such as class schedules and graduation requirements, for publication in Centre’s bulletins and catalogs.
  4. Maintains accurate filing system in both soft and hard.
  5. Assists in coordinating class schedules with room assignments for optimum use of buildings and equipments
  6. Maintains an adequate inventory of office supplies.
  7. Composes routine reports, letters, memoranda and other correspondence as required.
  8. Assists in investigating and correcting programming errors
  9. Serves as receptionist and greet visitors to the office, evaluating their needs and directing them appropriately.
  10. Assists in the development and maintenance of academic policy and procedures manual.
  11. Assists the registrar in liaising with other key units and departments of the Centre to ensure the objectives of the registrar’s office are met.
  12. Assists in all activities related to the preparation of graduation and other honouring ceremonies
  13. Performs any other task within the scope and content of the job as assigned by supervisor.

MINIMUM REQUIREMENTS

 

Educational /Work Experience

  • First degree in the social sciences or business administration.
  • At least 2 years administrative working experience.

 

COMPETENCIES

 

Technical Competencies

  • Knowledge of records management.
  • Administrative and organizational skills
  • Demonstrated understanding of the application of technology to deliver records and registration services.

 

Personal Competencies

  • A positive attitude and ability to plan and adapt to change.
  • Ability to collaborate effectively with the Centre’s departments and cross-functional teams.
  • Strong interpersonal, oral and written communication skills.

 

Interested applicants are kindly requested to send their CV together with 3 references by e-mail to hr@kaiptc.org not later than 11 July, 2022.

Please indicate the job tile clearly in the cover letter; otherwise, your application may not be considered. Applicants will be short-listed based on their qualifications and relevant work experience. Only short-listed candidate will be invited for an interview.

 

KAIPTC is an equal opportunity employer.